Description of Instrument Status Codes

Modified on Thu, 20 Jun, 2019 at 9:48 AM

The instrument status is used to track the progress of an instrument through the laboratory. ProCal and ProCal-Track will automatically change some statuses when performing certain actions. All statuses can be set manually at any point.

The following instrument statuses are available:

Status	Status Name	Status Description
A	With Customer	The instrument is not currently booked in, and therefore is with the customer. ProCal-Track will set this status automatically when dispatching an item
B	Requested	A request has been sent to the customer to send the instrument in for calibration using the instrument recall function in ProCal-Track
C	Overdue	The instrument is overdue for calibration and a request has been sent to the customer to send the instrument in for calibration using the instrument recall function in ProCal-Track
D	Lost	The instrument has been lost. This status must be set manually
E	Received	The instrument has been received from the customer and has been booked-in using the 'goods inwards' function. ProCal-Track sets this status automatically when booking in
F	Received - Awaiting Quote	The instrument has been received from the customer and has been booked-in, but is awaiting approval on the quote from the customer. This status must be set manually
G	Received - Awaiting Info/Order	The instrument has been received from the customer and has been booked-in, but is awaiting further information from the customer. This status must be set manually
H	Arrived Damaged	The instrument has been received from the customer and has been booked-in but has arrived with damage. This status is set when the 'damaged' option is checked at book in
I	Before Cal. Done - Awaiting Adj.	The 'before' results have been completed in ProCal, and the instrument requires adjustment. This status is usually set in ProCal when saving the calibration
J	Calibration Incomplete	The calibration of the instrument has been started in ProCal but it has not yet been completed. This status is usually set in ProCal when saving the calibration
K	Sent For Cal./Repair (External)	The instrument has been sent to an external company for calibration or repair. This status is automatically set by ProCal-Track when using the sub-contract feature
L	Sent For Repair (Internal)	The instrument has been sent for repair to an internal department. This status can be set manually, or in ProCal when saving the calibration
M	Cal. Done - Awaiting Paperwork	The calibration of the instrument has been completed, and the instrument is awaiting processing and paperwork. This status is usually set in ProCal when saving the calibration
N	In Despatch	The instrument has been processed and paperwork has been printed and is ready to be dispatched. ProCal-Track sets this status automatically when the instrument is processed.
O	Requested (Posted)	A request has been sent to the customer by letter to send the instrument in for calibration using the instrument recall function in ProCal-Track
P	Overdue (Posted)	The instrument is overdue for calibration and a request has been sent to the customer by letter to send the instrument in for calibration using the instrument recall function in ProCal-Track
Q	Under Construction	The instrument has been created in ProCal-Track but is currently being constructed/manufactured. This status must be set manually
R	Allocated To Customer	The instrument has been constructed/manufactured and has been allocated to a customer ahead of sale. This status must be set manually
S	In Stock	The instrument has been constructed/manufactured and is in stock. This status must be set manually
T	Awaiting Parts	The instrument is awaiting parts. This status must be set manually
U	Action Required	The instrument requires an action that doesn't fit into any of the previous statuses. This status must be set manually